The analysis portal for transport companies
All tachograph data of your drivers and vehicles in one place: infringements, driving times, working time, mobility, payroll, HR and deadlines. Below you see every section of the portal.
Files arrive through the VYS Tacho app, an upload in the portal or by email. The portal reads them, checks them against the European driving and rest time rules and the Dutch working time rules for transport, and lays everything out per driver and per period. You see what is wrong, what it may cost and what still needs to be done.
What the portal does for you
One overview for the whole company
Fine indication, ERRU points, scores per driver, driving times and infringements of everyone, one below the other, per period.
From infringement to follow-up
An explanation per infringement, a letter the driver signs in the app, notes, a disciplinary ladder and a file to export.
Connected to your administration
Hours and subsistence allowances to Loket.nl, Nmbrs or AFAS, Excel reports by email, DDD export for a roadside check and API keys.
The portal, section by section
Screenshots from the portal with a demo company. Names, card numbers and registration plates are made up. Click an image to view it large.
1. Dashboard
The total fine indication for a period, split between employer and employee, with ERRU points, the number of infringements and a score from 0 to 100 per driver over the last 56 days.
2. Drivers
Per driver the score, the trend, the driving time, the infringements per class, the points and the fine indication. Plus the card number, card generation and expiry date, how many days of card data are missing and whether the driver has read their analysis in the app.
3. Vehicles
The vehicles of your company with registration, fleet number and the last VU download. Per vehicle the infringements from the vehicle unit, such as driving without a card, and the files you need for a roadside check.
4. Driving times
All drivers one below the other: driving, working and break time for today, this week and last week, the time left until 4.5 hours, the remaining driving time and the daily rest still to be taken.
5. Infringements
The infringements of the whole company over a period of your choice, per type in a chart and per driver with class (MI, SI, VSI, MSI), ERRU points and fine indication. With a download to Excel.
6. Driver analysis
A calendar with the most serious infringement per day, a timeline with driving, work, rest and manual entries, and the full analysis across all card downloads with an explanation per infringement.
7. Working time
Checked against the Dutch working time rules for transport: at most 60 hours per week, on average 48 hours over 16 or 26 weeks, 12 hours per 24 hours (10 hours with night work) and the break rules, with what is still possible this week.
8. Mobility
Countries per day, border crossings, loading and unloading on the map, the return home within four weeks from the Mobility Package, and the remaining driving time and distance from the last position.
9. Payroll
The driving report per day and per week, and a pay overview with hours per type and subsistence allowances for one-day trips. With an export for Loket.nl, Nmbrs, AFAS or as CSV.
10. HR
A disciplinary ladder based on ERRU points, infringement letters the driver signs in the app, notes and discussions per infringement, and a file to export as Excel or PDF.
11. Integrity
What is missing or does not add up: gaps in the data, driving and kilometres without a card, unknown cards in your vehicles, double card use, company locks, speeding, time adjustments, checks and invalid signatures.
12. Deadlines
Download periods for cards (28 days) and vehicles (90 days), card expiry and the periodic inspection come straight from the files. Driving licence, driver CPC and other documents you add yourself, with email reminders.
13. Documents
The original DDD files as a zip for a roadside check, with the signature status per file. Excel reports, scheduled reports by email and the attestation of activities on the official form.
14. Organisation
Users with a role, branches, receiving files by email through ddd@vystacho.nl, API keys to read data, and an audit log of who did what.
Frequently asked questions
How do the tachograph files get into the portal?
Drivers download their card with the VYS Tacho app, you upload files yourself in the portal, or you email them as an attachment to ddd@vystacho.nl from a known email address of the company.
Is the driving times overview live?
The portal works with the card and vehicle unit files. What you see is the status at the last download. The more often files are downloaded, the more current the overview.
Who can access the portal?
You add users yourself with a role: owner, administrator, reviewer or viewer. Signing in works with a code by email, without a password. Everything that happens is recorded in the audit log.
Are the amounts in the portal actual fines?
They are an indication based on the statutory fine amounts per country. Where a country has no fixed amount per offence, this is shown.
In which languages is the portal available?
The portal is available in 26 languages. Infringement letters to drivers can be issued in their own language.
See the portal with your own data
Request a demonstration. We will show you how the portal works with the files of your drivers.
Request a demonstration